Creating comprehensive documentation from scratch takes time you don't have. Waybook's AI tools help you move from blank page to polished content in minutes, whether you're writing individual Documents or building entire content structures.
Accessing AI Tools
Click Create in the left-hand menu, then select AI Tools. You'll see two options:
Assistant (Document Writer) - Create individual Documents with AI guidance
Document Ideas - Generate suggestions for Documents to add to your existing Waybook structure
Using the Assistant (Document Writer)
The Assistant helps you create focused Documents by guiding you through the process and generating content based on your needs.
Getting started:
Click Create or AI Tools > Assistant
Select the type of Document you're creating:
SOP (Standard Operating Procedure)
Policy
Resource
Describe what you want to create
Ways to provide information:
Type your prompt - Write a description of the Document you need
Upload source files - Provide context documents that the AI can reference
Use dictation - Speak your requirements instead of typing them
Generate example prompts - Get inspiration from AI-suggested prompts if you're not sure where to start
Refining your Document:
After the AI generates initial content, you can:
Give follow-up prompts to refine specific sections
Adjust tone, length, or focus areas
Add or remove details
Request changes to formatting or structure
Once you're satisfied, save the Document to your chosen Subject or continue editing manually.
Using Document Ideas
Document Ideas helps you build your Waybook structure by suggesting relevant Documents based on your business needs and existing content.
How it works:
Click Create or AI Tools > Document Ideas
Describe your business and what you're looking to document
AI generates suggestions for Documents that would benefit your organization
Review the suggestions and select which ones to create
Add selected Documents to your Waybook structure
This is perfect for:
Building comprehensive training programs
Creating department-specific documentation
Developing complete onboarding flows
Expanding your existing knowledge base
Tips for Better AI Results
Be specific - The more detail you provide, the better the AI output will be. Include information about your industry, team size, and specific requirements.
Use source files - Upload existing documents, templates, or examples to give the AI context about your organization's style and needs.
Iterate and refine - Don't expect perfection on the first try. Use follow-up prompts to adjust and improve the content.
Choose the right Document type - Selecting SOP, Policy, or Resource helps the AI structure content appropriately for your needs.
Try dictation - Sometimes speaking your requirements is faster and more natural than typing, especially for complex processes.
After AI Generation
AI gives you a strong foundation, but you'll want to:
Add company-specific details and examples
Review for accuracy and completeness
Adjust tone to match your organization's voice
Add images, videos, or other media
Break content into appropriate Steps
The AI handles the heavy lifting of structure and initial content - you add the final touches that make it perfect for your team.
Providing Feedback
Help us improve by using the feedback prompts on AI-generated content. Your input directly helps us enhance output quality for everyone.
Need help getting the most from AI in Waybook? Our support team is here to help you create effective documentation quickly!