Before you start building out your Waybook, there are three things we recommend you think about:
To help you build your team structure, find or create an organization chart showing how your company is organized into teams.
To help you build your Waybook's content structure, list out all of the activities your business or department takes part in. Think about suppliers, customers, fulfillment, finance, legal, and HR streams.
To help you build your Waybook, pool together any existing documentation and process outlines.
You can use your organizational chart and list of activities to structure your Waybook into subjects or categories. Each activity performed across your department or organization should have a corresponding document within your Waybook.
This should give you a clear idea of the different areas of the business you need to document. You can use existing documentation to quickly fill out the content within this structure. Content from existing documents can be easily copied and pasted into Waybook - it’s seamless to paste from Microsoft Word, Google Docs, or even emails.
Now that you have the structure, decide who the appropriate person is to complete the content - known within Waybook as the steps - for each document. Invite them to Waybook and give them permission to publish documents relevant to their role or the department for which they are responsible.
This can sometimes be daunting and there are a number of ways we can help you. We can put our existing documents and subject structures or even templates straight into your Waybook to make the whole process easier.
Alternatively, schedule a free discovery call with our process experts to find out how our data migration team can help you build your Waybook and connect you with a process consultant to support you in achieving your goals.